Purchase Ledger Officer

JOIN THE GROUNDWORK TEAM

We’re passionate about creating a future where every neighbourhood is vibrant and green, every community is strong and able to shape its own destiny and no-one is held back by their background or circumstances. We specialise in the following services and are committed to creating added social value through our delivery:

• Community engagement
• Landscape design & build
• Training & coaching for employment
• Early intervention to support health & wellbeing
• Safe & sustainable business support

As a Disability Confident employer we offer a guaranteed interview to applicants with a disability who meet the essential criteria for the role.

At Groundwork we ensure that we provide a safe environment for adults, children and young people to take part in any activity or service that we organise. We are committed to creating a culture that promotes safeguarding and the welfare of all children, young people and adults at risk.

Our safer recruitment practices support this by ensuring that there is a consistent and comprehensive process of obtaining, collating, analysing and evaluating information from and about candidates to ensure that all the people we appoint are suitable to work with our children, young people and adults.

If you want to work in a values driven team that makes a real difference to individuals and communities in Greater Manchester and beyond, read on.

The Purchase Ledger Officer is responsible for managing a company's financial transactions related to purchases. This role involves processing purchase invoices, maintaining supplier records, preparing and processing payments, and performing monthly reconciliations of supplier accounts. Additionally, the officer assists with month-end and year-end reporting, ensures compliance with VAT regulations, and communicates with internal departments and external suppliers to resolve any issues.

ROLE & MAIN PURPOSES OF THE POST
Delivery 
•    Invoice Processing: Accurately processing purchase invoices and ensuring they are correctly coded and matched to purchase orders where required
•    Supplier Management: Maintaining up-to-date supplier records, handling supplier queries, and reconciling supplier statements.
•    Payments: Preparing and processing payments and payment runs via BACS, ensuring timely and accurate payments to suppliers and employee expenses.
•    Reconciliation: Performing monthly reconciliations of supplier accounts and resolving any discrepancies.
•    Reporting: Assisting with month-end and year-end reporting, including producing aged creditor reports and other financial statements.
•    Communication: Liaising with internal departments and external suppliers to resolve any issues related to purchase orders and invoices.
•    Other Business-Related Tasks: Assisting with any other finance-related tasks as required, such as supporting audits, managing petty cash, and contributing to financial projects and initiatives.
Business & Service Development
•    Process Improvement: Identifying and implementing process improvements within the purchase ledger function to enhance efficiency and accuracy.
Financial & Resource Management 
•    Project Support: Provide financial support and reports as and when required including assistance with grant applications and claims
•    Compliance: Ensuring compliance with VAT regulations and internal financial policies.
People Management & Development 
•    Assist in preparation for financial audits and provide necessary documentation.
•    Build and develop good working relationships within and outside the business
•    Assists new starters including support on project management and systems used.
Internal Management
•    Embed relevant policy and procedures and encourage a culture of compliance with agreed procedures relating to finance in particular
•    Support delivery of the organisation’s strategic plans through active membership of relevant management groups
•    Supports organisational needs through a finance perspective 
•    Ensuring compliance with financial regulations throughout the organisation